ArchCode

Privacy Notice

Last updated: March 2026

Archcode ("we", "us", "our") is committed to protecting your personal data. This notice explains what personal data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

If you have questions about this notice or how we handle your data, contact us at [email protected].

Who we are

Archcode is a software delivery consultancy registered in England and Wales. Our registered office is in Manchester, UK.

What data we collect

We collect personal data in the following situations:

  • Contact form: Name, email address, and message. We also collect your stated service interest and optional budget range.
  • Free Delivery Review form: Name, work email address, company name, team size, and information about your technical setup. This is needed to carry out the review.
  • Newsletter subscription: Email address only.
  • Website analytics: Page views, referring site, and approximate browser or device information collected through Matomo configured without analytics cookies.

We do not collect sensitive personal data. We do not use tracking pixels, advertising cookies, or third-party marketing trackers. We do use privacy-focused Matomo analytics configured without analytics cookies (see our Cookies Policy).

Why we collect it (legal basis)

  • To respond to your enquiry — lawful basis: legitimate interests (to communicate with potential and existing clients).
  • To carry out a Free Delivery Review — lawful basis: contract (the review is a service you have requested).
  • To send newsletter emails — lawful basis: consent (you opted in). You may unsubscribe at any time using the link in each email.
  • To understand site usage and improve content — lawful basis: legitimate interests. We use Matomo in a cookieless configuration for this purpose.

How long we keep it

  • Contact form submissions: up to 12 months, unless you become a client.
  • Free Review submissions: up to 24 months.
  • Newsletter subscriptions: until you unsubscribe.
  • Client-related data: for the duration of the engagement and up to 6 years after for legal and accounting purposes.

Who we share it with

We do not sell or share your personal data with third parties for marketing purposes. We use the following services and tools to operate our business:

  • Brevo (Sendinblue) — email delivery (contact confirmation emails, newsletter)
  • Matomo — privacy-focused website analytics used for our own reporting and service improvement

All processors are required to handle your data in accordance with applicable data protection law.

Your rights

Under UK GDPR you have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate data
  • Request deletion of your data ("right to be forgotten")
  • Object to processing or request restriction of processing
  • Withdraw consent at any time (where we rely on consent)
  • Lodge a complaint with the ICO (ico.org.uk)

To exercise any of these rights, email [email protected]. We will respond within 30 days.

Cookies

For information about the cookies we use, see our Cookies Policy.

Changes to this notice

We may update this notice from time to time. The date at the top of this page indicates when it was last revised. We will notify you of significant changes where we have your contact details.